Microsoft Outlook How To Set Up Out Of Office
How to Set an Outlook Out of Office Message for Another User

"Give thanks you lot for your electronic mail! Unfortunately, I am out of the office until August i." Out of function or OOF messages similar these are a key part of office culture. Setting up an automatic email response before you become on holiday or take your parental leave helps proceed colleagues and clients informed of your availability and makes sure none of your contacts are left waiting for an answer. But what if one of your colleagues already went on holiday and forgot to gear up an out of office bulletin? Or what if an employee becomes suddenly unavailable due to a wellness or personal emergency?
Whatever visitor that uses out of office messages also knows the confusion that missing or forgotten OOF messages can cause. The easiest fashion to deal with this trouble would be the ability to set an out of the office message for another user. Unfortunately, it's not quite that simple to fix a missing automobile-answer, at least not with the default Exchange tools available. Read on to learn how you can actuate automatic replies for a different business relationship in Microsoft Exchange or Microsoft 365.Nosotros'll besides cover how yous can create an Outlook out of office template using tenfold, allowing you to gear up a standard response for your unabridged system.
Setting an Outlook Out of Office Message for Another User: five Ways
Using Microsoft Outlook'south automatic replies characteristic to inform colleagues, clients and partners of your absence is an important footstep in preparing for time off from work. Your auto-reply helps keep both internal and external communication running smoothly during your absence. Merely as important as out of office messages are to good email communication, they nonetheless tend to slip people's minds. Later all, the auto-reply is typically set upwardly on the last day in the office, when people are rushing to wrap up important tasks or are already picturing themselves at the beach. On elevation of that, there are plenty of emergencies that tin can lead to an unexpected absence: accidents, health issues, family matters, etc.
Whether an employee forgot to set their OOF message or only didn't take the take chances, the easiest solution in either case would be to activate automatic replies for another mailbox. Sadly, it's not quite that simple. By default, automatic responses are part of the account settings in Outlook, meaning that only the user in question can access them. However, there are a few tips and workarounds that can help you add a missing out of the office message after the fact.
Resetting or Sharing Your Password: A Security Nightmare
One very common solution to a missing out of office bulletin is to simply share the password with a coworker or reset the password, allowing a colleague to sign into the business relationship. This method is as popular as it is dangerous. It gives your coworker complete access to your account, including your email history, your calendar, file attachments, shared documents and more.
This method of activating auto-replies on another mailbox should non be used nether any circumstances. Not only does accessing personal files and emails violate privacy and compliance regulations, it also poses a massive security risk. Firstly, giving a coworker control over some other account opens you up to data theft. Secondly, transmitting passwords via email can allow hackers to steal your credentials using a packet sniffer. Learn more nigh secure password transmission.

Ready Out of Function Bulletin in Outlook Spider web App (OWA)
This method lets users enable automatic replies from dwelling house, assuming they take the time and means to practice so. The easiest fashion to access your Outlook account from domicile is to utilise your company laptop or company smartphone (if available). Alternatively, you lot can become to role.com to sign into the Outlook Web App (OWA). Now access your settings at the top of the page, click on Mail and then Automatic replies and prepare the time menses equally well as your message.
There's just one problem: This approach but works if the employee in question is available and has access to their account. If someone is out common cold with the flu or already on a plane, they have other things than electronic mail accounts to worry about. Logging in from home can also pb to logistical problems when employees go out devices at the office or cannot complete the multi-gene authentication.
Set up Out of Office Bulletin using PowerShell
Automatic e-mail responses tin can be activated using Powershell or the Exchange Management Shell. To cheque whether auto-replies are active for an account, utilize the cmdlet Get-MailboxAutoReplyConfiguration with the -Identity parameter:
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Get-MailboxAutoReplyConfiguration -Identity john.smith
The cmdlet Set-AutoReplyConfiguration allows you to active automatic responses. The parameter -AutoReplyState tin can be set up to Enabled, Disabled or Scheduled, in which instance you tin specify a time menses with the parameters -StartTime and -EndTime. The message itself can be added with the -InternalMessage and -ExternalMessage parameters. More on the cmdlet Set-AutoReplyConfiguration.
When y'all put it all together, the full command could look something like this:
- Set up-MailboxAutoReplyConfiguration -Identity john.smith -AutoReplyState Enabled
-ExternalMessage "Your out of office message goes here."
If you desire to add HTML formatting to the message, it is best to ready the string to a variable like $oofMessage, which you connect to a .txt file containing the email.
Note: Apart from demanding a certain level of technical skill, this method also requires the permissions necessary to manage other Microsoft Exchange mailboxes on your server. So while it is possible to add an out of office message using PowerShell, this approach creates extra work for your Information technology back up staff, who tend to have a lot on their plate already.
Fix Out of Office Message in Commutation Admin Center
To set an out of office message for a dissimilar mailbox using the Exchange Admin Center (formerly known as the Exchange Control Panel or ECP), first click on your own account in the top-right corner, and so select Another User and cull the mailbox y'all want to change. Next, cull Options -> Organize Email -> Automatic replies.
However, you can only employ this method if you have been assigned the Exchange admin office in your organization. Since admin privileges should simply exist given to users who admittedly need them, this means you will have to contact your It department to ready the automatic response. While this may not sound similar a lot of effort, getting the exact dates and the wording of the message right commonly requires several phone calls or emails betwixt departments. That'south time and endeavor your help desk could spend working on other tasks!
Set Out of Office Message with tenfold
tenfold makes information technology fast and piece of cake to activate the automated response feature on another mailbox. Using the self-service interface, any tenfold user with the necessary admission rights (for case a squad lead or supervisor) can select the account in question and and so click on the Manage Out of Office Note button to set an automated response.
This feature allows you to rapidly and easily address missing OOF messages without the demand to contact IT. In contrast to many other workarounds, this method also includes all settings that can exist specified in Outlook itself: start and terminate date, electronic mail forwarding, copies to the original recipient, dissever messages for inside and outside contacts, etc.

Outlook Out of Part Template Characteristic
Since automated responses are function of the Outlook account settings, the style and content of out of the function letters are typically left up to the individual user. However, this can lead to a broad range of different responses within an system, including messages that fail to mention important data.
To make sure that automatic letters follow a clear standard, many businesses are looking for a way to enforce a consequent format beyond their entire organisation. Unfortunately, internal memos and templates stored in some obscure directory are unlikely to change user habits. Without the proper tools to automatically pull up, modify and insert templates correct when you need them, your employees will continue to draft their own out of office messages on the fly.
This is where tenfold comes in: The out of office feature allows y'all to create, alter and insert templates directly from the email settings. Thanks to context-specific text blocks, you tin can define the template to automatically insert relevant data such as the name and email address of a supervisor.
Out of Office Message Requirements
An out of office message should be as brief every bit possible, while providing the almost important details near your absence at a glance. These are the cardinal points your automatic response needs to cover:
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Date of your return:Letting people know how long you are unavailable and when they can expect a response helps them effigy out their adjacent steps.
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Note most forwarding:Some companies automatically forward emails to someone in the same department, some don't. Either choice is fine, as long as you tell your contacts whether their email volition be forwarded or non. This tells your clients whether they demand to send some other e-mail or simply look for your coworkers to respond.
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Point of contact:To make sure that important issues tin be resolved quickly, provide the contact data (email and telephone number) of one of your colleagues.

Example: Out of Office Message Template
Even if y'all know which points your out of role bulletin should include, it tin can be difficult to strike the right balance betwixt professionalism and a warm, welcoming tone. To avoid mistakes, many people resort to looking up out of function templates on the internet. With a few changes, these examples can exist easily adjusted to your needs.
Feel free to employ this template when you lot are drafting your side by side out of office bulletin:
Thanks for your message! I am out of the function until Jan. one and will reply to your email after I return. In urgent matters, delight contact my colleague Jane Doe. She tin exist reached by telephone (555-555-1234) or e-mail (jane.doe@example.com). Your bulletin will not be forwarded.
Best regards,
John Smith
tenfold – User Management Made Easy
Thanks to an automatic user lifecycle management and a wide range of cocky service features, tenfold helps reduce the workload of your IT and support staff. Through tenfold's intuitive interface, users can not just add out of office messages, but likewise reset their passwords, request new permissions or grant access to files equally information owners. By making sure that approval workflows involve the relevant stakeholders and departments, permissions tin can exist assigned and revoked without the need for tickets or emails. To ensure compliance, all changes are logged through the change tracking feature. All this and more makes tenfold the best IAM solution for mid-market organizations.
Why tenfold?
With its wide range of features and competitive price point, tenfold is the best IAM solution for midmarket organizations.
Why tenfold?
With its broad range of features and competitive price point, tenfold is the best IAM solution for midmarket organizations.
Microsoft Outlook How To Set Up Out Of Office,
Source: https://www.tenfold-security.com/en/outlook-out-of-office-different-user/
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